Below are some documents and letters that should be sent to IPPD officers for any the payroll related issues and various inputs.
New Entrant Input (3 copies each)
Appointment and posting letter issued for the current academic year by Regional/District Director
Acceptance letter from applicant
Assumption of duty letter from Head of new station
Recruitment/ Employment form (District Office)
Certified copy of certificate(s)
SSNIT biometric card (copy)
Birth Certificate (copy)
Evidence of Bank information (Pay-in-Slip), Cheque/ Withdrawal slip).
Re-Appointment Input (3 copies each)
Re-appointment letter
Acceptance letter from applicant
Assumption of duty letter from Head of new station
Recruitment form (District Office)
Break-in-Service form (District Office)
Last Pay Slip
SSNIT biometric card (copy)
Evidence of Bank information
Evidence of current bank in the system, clearance letter – if bank change is requested
Re-Engagement Input (3 copies each)
Re-appointment letter
Acceptance letter from the teacher concerned
Assumption of duty letter from Head of school, to determine the actual date the teacher started work
Recruitment form (District Office)
SSNIT biometric card (copy)
Evidence of Bank information
Evidence of current bank in the system, clearance letter – if bank change is requested
Posting and Transfer (2 copies)
Applicant’s application letter
Memo from the head of applicant’s school
Posting/ Transfer input prepared (District Office)
Posting/Transfer letter attached (copy)
Pay slip attached (copy)
Change of Bank (2 copies)
Clearance letter from your old bank + confirmation of clearance (to be done by the District office)
Pay slip
IPPD form (Posting/Transfer and change of Bank form) filled by employee (Supervised) and signed by the preparing officer and the District Director.
NB: Correction of Bank details can also be done/effected using the above method.
Correction of Social Security Number
Personal application letter
Current Pay slip of employee
SSNIT Biometric card (copy)
A letter from the District Director
Correction of Name
First (1st) appointment letter
Certificate(s)
SSNIT biometric card (copy)
Covering letter from applicant’s Director
NB: with change of name, an approval letter
Below are some documents and letters that should be sent to IPPD officers for any the payroll related issues and various inputs.
New Entrant Input (3 copies each)
Appointment and posting letter issued for the current academic year by Regional/District Director
Acceptance letter from applicant
Assumption of duty letter from Head of new station
Recruitment/ Employment form (District Office)
Certified copy of certificate(s)
SSNIT biometric card (copy)
Birth Certificate (copy)
Evidence of Bank information (Pay-in-Slip), Cheque/ Withdrawal slip).
Re-Appointment Input (3 copies each)
Re-appointment letter
Acceptance letter from applicant
Assumption of duty letter from Head of new station
Recruitment form (District Office)
Break-in-Service form (District Office)
Last Pay Slip
SSNIT biometric card (copy)
Evidence of Bank information
Evidence of current bank in the system, clearance letter – if bank change is requested
Re-Engagement Input (3 copies each)
Re-appointment letter
Acceptance letter from the teacher concerned
Assumption of duty letter from Head of school, to determine the actual date the teacher started work
Recruitment form (District Office)
SSNIT biometric card (copy)
Evidence of Bank information
Evidence of current bank in the system, clearance letter – if bank change is requested
Posting and Transfer (2 copies)
Applicant’s application letter
Memo from the head of applicant’s school
Posting/ Transfer input prepared (District Office)
Posting/Transfer letter attached (copy)
Pay slip attached (copy)
Change of Bank (2 copies)
Clearance letter from your old bank + confirmation of clearance (to be done by the District office)
Pay slip
IPPD form (Posting/Transfer and change of Bank form) filled by employee (Supervised) and signed by the preparing officer and the District Director.
NB: Correction of Bank details can also be done/effected using the above method.
Correction of Social Security Number
Personal application letter
Current Pay slip of employee
SSNIT Biometric card (copy)
A letter from the District Director
Correction of Name
First (1st) appointment letter
Certificate(s)
SSNIT biometric card (copy)
Covering letter from applicant’s Director
NB: with change of name, an approval letter from Director General is required
Leaving and Termination (Deletions)
Deletion inputs form
Pay slip
Any other evidential documents
Reactivation Of Salary (3 copies each)
Reactivation input form (re-engagement/re-instatement)
Application letter for reactivation (from the affected person)
Memo from Head of the school or unit
Re-activation letter (Signed by the Director)
Pay slip (most recent)
Any other authentic document to validate or facilitate the process (e.g., medical report)
Responsibility Allowance
Covering letter from Head of Second Cycle Institution
Appointment letter indicating specific responsibility.
Recent pay slip
Up-Grading
Upgrading inputs forms by preparing officer
Upgrading letter
Most current pay slip
Certified copy of the certificates (by awarding institution)
(Contact the District Training Officer – DTO)
Salary Adjustment
Filling of upgrading input forms by preparing officer
Salary Adjustment letter
Last Promotion/ Up-grading letter
Most current pay slip
Certified copy of the certificates
(Contact the District Training Officer – DTO)
Promotion
Promotion input forms by preparing officer
Most current pay slip
Promotion letter
(Contact the District Training Officer – DTO)
Re-grading
This is whereby an employee’s grade is changed due to demotion or wrongful capturing/keying in.
Re-grading input form
Re-grading /demotion letter
Most current pay slip
NB: All input forms and copies must be duly signed/certified by the preparing Officer/District/Regional Director where appropriate/applicable as stated on the forms or letter.
RESPONSIBILITY ALLOWANCE
GRADES AND POSITIONS THAT QUALIFY FOR RESPONSIBILITY ALLOWANCE
Principal Superintendent and above, for teaching ONLY.
All substantive Principal Accountants/Principal Internal Auditors/Principal Administrators with appointment letters from region.
All substantive four (4) Front-line Deputy Directors/Assistant Director I in the Regional/District Education Offices/General and Regional Managers.
All substantive Unit Heads- Head Office, should be ADI and above
All Substantive Form/Class Masters/Advisors with particular classes indicated – Second cycle/ Special schools only.
All substantive Heads of Departments for programmes undertaken in second cycle, not subject heads – specific departments indicated.
Housemasters/ mistresses with specific houses indicated.
Senior Housemaster/mistress, should be ADII and above.
Chaplain/Imam/G&C Coordinator
Substantive Headmaster/mistress in Basic Schools. Headmaster/mistress in Second (2nd) Cycle Schools, should be ADI and above.
Substantive Headmaster/Mistress/Assistant Headmaster/Mistress in second(2nd) cycle Schools, should be AD1 and above.
NB: In teaching class, only professional teachers should enjoy responsibility allowance.
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